AccrediSense – Smart Document Management
Every document, understood.
One controlled register for every policy, procedure, contract and record. AccrediSense Intelligence classifies what you upload, extracts the fields that matter, keeps review dates on track and answers questions with citations to the exact passage.
- Tenant-isolated by design
- Answers cite their sources
- Every change in the audit log
The problem
Document control shouldn't depend on memory and shared drives
Quality, compliance and operations teams lose days to versions, review dates and evidence that live in too many places. AccrediSense turns that into one register you can trust.
- Without a controlled register
Policies and SOPs are scattered across shared drives, email and binders.
With AccrediSenseOne register with a document number, revision, owner and status on every controlled document.
- Without a controlled register
Review dates slip until someone notices a document is out of date.
With AccrediSenseNext-review dates are tracked, flagged 30 days ahead and routed to the owner with escalations.
- Without a controlled register
Nobody is sure which version is current.
With AccrediSenseSuperseded revisions are marked and link straight to the version in force.
- Without a controlled register
Finding one clause means opening ten PDFs.
With AccrediSenseSearch inside scanned text, or ask a question and get an answer that cites the exact section.
- Without a controlled register
Evidence for an audit means days of digging through folders.
With AccrediSenseCollections gather the right documents into an evidence pack, ready to share or export.
- Without a controlled register
Departments write procedures that contradict each other.
With AccrediSenseConflicting statements are flagged with both sources, so owners can fix them before anyone acts on them.
Features
A complete document management system, built around clean records
8 areas and 32 capabilities, from keeping documents clean and current to search, workflows and governance.
Document hygiene
Keep the register clean, current and owned, so nobody acts on a stale copy.
- Capabilities
- 6
- With Intelligence
- 2
- Health score per library
- Stale, unowned and incomplete documents flagged
- Fix-it actions: assign an owner, send a reminder, merge
How it works
From upload to organised in four steps
AccrediSense fits the way teams already work: write, review, approve, publish and keep it current.
- 01
Bring documents in
Drag files into a library or import from cloud drives and email. Uploads run in parallel with live progress.
access-control-policy.docxDOCX - 02
Let AccrediSense Intelligence read them
Each document is classified, its key fields are extracted and a summary is written. Anything uncertain goes to the review queue.
SOPOwner: R. MenonReview queue - 03
Control the lifecycle
Route for review and approval, collect signatures and acknowledgements, and publish. Review dates and renewals are tracked automatically.
DraftIn reviewApprovedEffective - 04
Find answers and stay organised
Ask questions with cited answers, search inside any document and keep the register healthy with stale, duplicate and missing-owner checks.
Library health 92Example
AccrediSense Intelligence
Answers you can verify, not answers you have to trust
AccrediSense Intelligence reads every document in your register. When it answers, it shows its sources, down to the document number, section and passage.
Classify
Recognises policies, SOPs, contracts, invoices, certificates and minutes, and files them in the right library.
Extract
Pulls document numbers, owners, dates, parties and amounts into structured fields you can filter on.
Summarise
Writes a short summary of each document and each collection.
Answer with citations
Every claim links to the passage it came from, so you can check it in one click.
Flag conflicts
Finds statements that contradict each other across policies and procedures.
Brief your team
Drafts short briefs and acknowledgement questions for the policy owner to approve.
Human review stays in charge
- Low-confidence results go to the review queue.
- Every output is labelled 'Generated by AccrediSense Intelligence · review before relying on it'.
- Scope any question to a document, folder or collection.
You: Summarise our remote work policy for new hires.
1HR-POL-004 §3.1 · Remote Work Policy
“Employees may work remotely for up to three days per week, subject to written approval from their line manager.”
2HR-POL-004 §5.2 · Remote Work Policy
“Company devices used outside company premises must have full-disk encryption enabled and connect through the corporate VPN on public networks.”
Generated by AccrediSense Intelligence · review before relying on it
Security and governance
Your documents stay yours
AccrediSense is multi-tenant from the ground up. Each organisation is isolated, every change is recorded and access follows roles you control.
Tenant isolation
- Every organisation's data is separated at the database by row-level security
- Cross-organisation access is tested
- Private document storage scoped to your organisation
Access and sign-in
- Email and password or magic-link sign-in
- Multi-factor sign-in and single sign-on
- IP allow-list and data region
- Organisation and library roles
Audit and records
- Append-only audit log of every change
- Records that can't be changed once declared
- Legal hold that blocks deletion
- Retention schedules and disposition reviews
Sensitivity labels
Labels drive watermarks, download rules and who can share.
- Level 1
Public
- Level 2
Internal
- Level 3
Restricted
- Level 4
Highly Restricted
Platform specification
- Tenancy
Multi-tenant, isolated per organisation
- File types
- DOCX
- JPG
- PNG
- File size
Up to 50 MB per file
- Uploads
Three in parallel, with progress and retry
- Lifecycle states
- Draft
- In review
- Approved
- Effective
- Superseded
- Retired
- Sensitivity labels
- Public
- Internal
- Restricted
- Highly Restricted
- Organisation roles
- Owner
- Admin
- Compliance officer
- Member
- Viewer
- Guest
- Library roles
- Library manager
- Contributor
- Reader
- Regional packs
Europe (France), India
- Themes
Light and dark
- Connectivity
- API keys with scopes
- webhooks
- assistant connection (MCP)
Roles
The right access for everyone, from owner to auditor
Six organisation roles cover day-to-day work. Library roles narrow access further, department by department.
| Capability | Owner | Admin | Compliance officer | Member | Viewer | Guest |
|---|---|---|---|---|---|---|
| Manage organisation settings | Included | Included | Not included | Not included | Not included | Not included |
| Manage billing | Included | Not included | Not included | Not included | Not included | Not included |
| Invite and manage members | Included | Included | Not included | Not included | Not included | Not included |
| See the member list | Included | Included | Included | Included | Included | Not included |
| Manage libraries | Included | Included | Not included | Not included | Not included | Not included |
| Read documents | Included | Included | Included | Included | Included | Shared only |
| Upload and edit documents | Included | Included | Not included | Included | Not included | Not included |
| Delete documents | Included | Included | Not included | Not included | Not included | Not included |
| Labels, retention and legal hold | Included | Included | Included | Not included | Not included | Not included |
| View personal data | Included | Included | Included | Not included | Not included | Not included |
| Read the audit log | Included | Included | Included | Not included | Not included | Not included |
Library roles
Library manager
Upload, edit, delete and manage one library.
Contributor
Upload and edit documents in a library.
Reader
Read documents in a library.
Bring your document register under control
Create your organisation, invite your team and explore a demo organisation with sample documents.